Finance and Administration News
P2P Improvements go live in September
The P2P Improvements team has been working to put the final touches on the improvements communicated in an August Business Matter’s article.
Accounts Payable and Procurement Services have completed the testing of the Supplier/Payee Information Form that will replace the OHIO Substitute W-9, and will be used in conjunction with the Standard IRS W-9 or appropriate IRS W-8.
FSE Highlight: COA structure for Grants Accounting
Chart of Accounts Structure: The COA Structure identifies how you will account for transactions. There will be two structures: one for the General Ledger and one for “Grants,” which will encompass Internal Awards, Capital Projects, and Sponsored Projects.
FSE Highlight: Using new Chart of Account strings in third party systems
Accounting activity will be tracked through the General Ledger (GL) or through the Grants Accounting (Grants) system. Grants is a sub-ledger to the GL, which means detailed accounting information is tracked through Grants and posted in summary to the GL. To read more about the account strings, please see the Segment Structure & Order page on the COA website. This web page provides detailed information about each of the structures and the segments that they use.
Financial System Enhancements: Training schedule and readiness
The Financial System Enhancements (FSE) project represents a combination of initiatives that will be available in November 2017 and includes the Chart of Accounts Redesign (COA), a new Financial Approvers tool and the new Oracle Grants Accounting Module, and supported by enhanced reporting capabilities within Oracle Business Intelligence (OBI).
SciQuest 17.2 upgraded in BobcatBUY
The SciQuest 17.2 upgrade was implemented Monday, July 31. This upgrade will have minimal impact on the overall user experience. Users will observe slight visual changes with no changes to functionality.
Altour reports changes for international travelers
Effective immediately the U.S. Department of Homeland Security will require additional screening measures for customers flying on international flights bound for the U.S. These screening measures pertain to any departure point where a passport is required to reenter the U.S. Customers flying to the U.S. from an international airport are encouraged to arrive to the airport at least three hours prior to departure to allow time to clear security.
Connect and Henry Schein punch-out catalogs upgraded
In August, Connect (formerly GovConnect) and Henry Schein will upgrade their punch-out catalogs. Although this does not affect how items will process in BobcatBUY, users may notice some differences in how the websites look and perform.
Purchasing announces new Office Depot Delivery Schedule
Effective August 7, Office Depot will change its delivery schedule from five to four days per week.